Privacy Policy

Effective date: 1 June 2025

The All India Navodians Forum (“Forum”, “we”, “us”) is operated by PhantixAI for the alumni of Jawahar Navodaya Vidyalayas. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

1. Information We Collect

Account information — When you register, we collect your email address, username, and optionally your name, JNV name, batch year, and profile photo.

Content you post — Topics, replies, direct messages, and uploaded files you create on the Forum.

Usage data — Browser type, IP address, pages visited, timestamps, and referring URLs, collected automatically via server logs and cookies.

Cookies — We use session cookies (required for login) and optional preference cookies. No third-party advertising cookies are used.

2. How We Use Your Information

  • To operate and secure your account
  • To send transactional emails (password reset, topic notifications, digests) — only emails you have opted into
  • To display your public profile to other logged-in members
  • To detect spam, abuse, and security threats
  • To generate anonymised aggregate statistics about Forum activity

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Who Can See Your Information

Public content — Topics and replies posted in public categories are visible to anyone, including search engines.

Member-only content — Content in members-only categories is visible only to logged-in members.

Private messages — Visible only to sender, recipients, and Forum staff when investigating a reported abuse complaint.

Staff — Forum administrators and moderators can see your email address, IP logs, and private messages solely for moderation and security purposes.

4. Data Storage and Security

Your data is stored on servers in the AWS ap-south-1 (Mumbai) region. We use industry-standard security practices including HTTPS/TLS encryption in transit and encrypted storage at rest for sensitive credentials. No system is completely secure; we encourage you to use a strong, unique password.

5. Data Retention

Your account and content are retained for as long as your account is active. If you delete your account, your username is anonymised and your personal profile data is removed. Individually deleted posts are replaced with a placeholder; they are not recoverable.

6. Your Rights

You may at any time:

  • Access a copy of the personal data we hold about you (email your request to the contact address below)
  • Correct inaccurate profile information via your account settings
  • Delete your account via your account settings or by contacting us
  • Opt out of non-essential email notifications via your notification preferences

7. Children

The Forum is intended for adults (18+). We do not knowingly collect data from anyone under 18. If you believe a minor has registered, please contact us immediately.

8. Changes to This Policy

We may update this policy from time to time. Material changes will be announced in the site announcements category and the effective date above will be updated. Continued use of the Forum after such changes constitutes your acceptance.

9. Contact

For privacy-related questions or requests, contact the Forum administrators via the site contact form.